AILibraryYour conversations stay in your library
AILibrary is a desktop conversation manager. It imports supported AI chat export files into a library on your computer, where you can search, organise and export them. Online services are used for functions such as Premium licensing, subscriptions and update checks.
Last updated: 2 November 2026
Local conversation storage
Imported messages, tags and notes are kept in the AILibrary database on your computer, rather than in an AILibrary-hosted cloud library.
Online Premium verification
Premium activation and licence checks contact the licensing service with licence and device information, not the text of your imported chats.
Payments through Stripe
Premium purchases use Stripe's checkout and billing services. You can review your subscription and manage it through the available account controls.
Where your conversations are stored
You obtain a conversation export from a supported AI provider and choose that file in AILibrary. The desktop application imports the supported contents into its local conversation database. Searching, tagging, adding notes, previewing and document exporting operate on that local library.
AILibrary does not provide a hosted account for synchronising your imported conversation library between computers. Your local files and any backups or exported documents remain under the control of the computer and storage locations you use.
Important: Exported AI conversations can contain private or confidential information. Protect the computer, database backups and exported documents accordingly. Local storage does not, by itself, mean that the database is encrypted.
What information is used online?
AILibrary's core conversation-management features are distinct from its licensing, payment and website systems. These services process different kinds of information.
| Activity | Information involved | Purpose |
|---|---|---|
| Import, search and export | Conversation content, titles, dates, tags and notes in your local database. | Manage your archive on your computer, without uploading its contents to an AILibrary conversation server. |
| Premium activation and checks | Licence key or activation token, a generated device identifier, device name, operating system, processor architecture and application version. Activation and last-seen times and licence status are recorded on the server. | Validate Premium access and manage the permitted devices. |
| Subscriptions and billing | Details required for checkout, such as your email address, subscription status and billing references. Payment details are handled by Stripe during checkout. | Provide subscriptions, billing and licence administration. |
| Website visits and downloads | Normal web-server request information, which may include IP addresses, requested pages, download URLs, timestamps and browser details. Aggregated statistics may also be derived from these logs. | Operate and protect the website, deliver downloads and understand general website usage. |
| Support enquiries | The information you choose to send in your email or support request, including optional screenshots or logs. | Respond to your enquiry and investigate reported issues. |
Checking for application updates also involves contacting the configured update source. As with ordinary web requests, the server involved may receive network request metadata; the update process is separate from importing conversation content.
For details of how Xenia Systems handles personal information, including your rights and retention information, read the privacy notice.
How Premium licensing works
When you activate Premium, AILibrary securely contacts the licensing service. The device identifier and activation token are used to identify the activated installation; the service maintains device information needed to enforce your licence's device allowance.
On the desktop, licence keys and activation tokens are stored using the operating system's credential storage facility (such as Windows Credential Manager, macOS Keychain or a supported Linux secret store), rather than saved as plain text in AILibrary's settings file. Remote licence requests require HTTPS.
If a subscription expires or access is revoked, AILibrary can return to Free mode. Existing conversations remain in your local library; the Free edition limits imports of additional conversations once the library reaches 30.
Premium currently supports up to three activated devices. See Free & Premium for plans and subscription management.
Protecting your database and exports
- Use AILibrary's database backup facilities and keep a separate copy of important archives.
- Protect your computer with a password, current security updates and, where appropriate, full-disk encryption.
- Remember that PDF, Word, HTML, Markdown and text exports may contain sensitive conversation content. Store and share them carefully.
- Keep source export files and backups secure, particularly if using cloud-synchronised folders or external drives.
- Only download AILibrary from the official downloads page or its linked release sources.
AILibrary's local database is not a substitute for independent backups. If your computer or storage device fails, recovery depends on the backups you have kept.
Your choices and control
You can organise, export and delete conversations from your local library using the application's controls. Removing a conversation from AILibrary does not automatically remove copies from source exports, separate backups or documents you previously exported.
Cancelling Premium does not automatically delete your local conversation history. Account, payment and licensing records are handled separately from your local chat database. To ask about the personal information held by Xenia Systems or to request an applicable data-protection right, contact [email protected].
Frequently asked questions
Can Xenia Systems read my imported conversations?
AILibrary's normal import, search and export functions operate on the local database. The licensing API does not request your conversation text. If you voluntarily email conversation material, screenshots or diagnostic information to support, we can of course receive what you send.
Does AILibrary automatically back up my library online?
No AILibrary-hosted cloud conversation backup is part of the described desktop workflow. Keep your own database backups. If you put backups in a third-party cloud folder, that service's privacy and security arrangements also apply.
Does Premium require an internet connection?
Premium activation and periodic verification use the licensing service. Limited offline behaviour may be available after a successful check, but do not assume Premium can be activated or verified indefinitely without internet access.
What happens to my conversations if I cancel Premium?
Your existing library remains available on your computer. Free mode limits new imports when there are already 30 or more conversations; cancellation does not automatically erase existing conversations.
What about ChatGPT, Claude and other source providers?
The export files are originally produced by the respective AI providers. Their websites, exports and data handling are covered by their own policies. AILibrary imports the files you obtain; it does not change those providers' privacy practices.
Ready to organise your AI conversation history?
Try the Free edition with up to 30 conversations, or explore the documentation before you begin.